Back to Blog
14 Sep

What is an employment letter?

Mortgage Tips

Posted by: Kim Seifert

What is an employment letter?

An employment letter for mortgage purposes is a document provided by your employer that confirms your current employment status and income. Most banks and Financial Institutions verify income as a part of their due diligence processes before extending a mortgage, line of credit, and/or HELOC.

Letter of Employment

Letter of Employment


Download the letter from employer for mortgage template below:

Word document (.docx)

Google document

Small business owners might not have an employee letter for mortgage template. When you request an employment verification letter provide these attached templates. We can help guide the employer and write an employment verification letter with them.

Why do I need a letter of employment for mortgage?

Lenders must do their due diligence before extending a mortgage to a borrower. One of the details they verify is the borrower’s employment status and income because lack of steady, reliable income which means the odds of the borrower defaulting on the mortgage is greater. Verification of employment and income is normally completed using a confirmation of employment letter from the borrower’s employer. You can usually obtain an employment letter for mortgage purposes by requesting one from your human resources (HR) department or supervisor. By the Mortgage Broker gathering all the documents you require before you apply for a mortgage, you will speed up the application process. A confirmation of employment letter for a bank or another financial institution can take time. The sooner you start the process, the quicker you can secure your mortgage.

What should be included in an employment letter?

Lenders must do their due diligence before extending a mortgage to a borrower. One of the details they verify is the borrower’s employment status and income because lack of steady, reliable income means the odds of the borrower defaulting on the mortgage is greater.

  • Employer information:
    Most lenders require your employment letter to be issued on an official company letterhead that contains the company’s name, address, logo and contact details.
  • Employment status:
    The letter of employment should contain information about your employment status, including how many hours you work, your job title and how long you’ve been employed.
  • Financial information:
    The letter should state whether you’re paid hourly or you’re on a salary, how much you make, your payment cycle and if you get bonuses.
  • Date and signature:
    Make sure the letter is dated and signed by a representative of the employer.
  • Part-time Employment:
    The employment letter should state guaranteed hours, hourly wage along with your job title and start date.

Will all lenders require a letter to verify employment?

No, but most lenders will require some sort of verification. Whether that’s from a letter of employment, notice of assessment from the CRA, pay stubs or bank statements. If a letter isn’t requested by the lender, they may call or email your employer instead. Alternatively, the lender might give you a form for your employer to complete on your behalf.

Best Regina Mortgage Rates

Best Mortgage Rates

Want to see what rates are out there? Compare mortgages

Most lenders want to verify your employment as a part of their due diligence. This can involve getting a letter from your employer, having your employer fill out a form or having your lender call or email your employer. Some lenders might skip this process and instead ask for proof of employment via notice of assessments, pay stubs and bank statements. Whichever option they choose, the process is generally pretty simple, but it helps to be prepared.

If you’re just getting started with researching the mortgage process, start your search here.



Frequently asked questions:

How recent does the employment letter need to be?
Most lenders require the employment letter to be no older than 60 days from the date of receipt, but it can vary from lender to lender. If you have a letter that’s more than a couple of months old, ask your lender if you’ll need a new copy that’s been signed and dated more recently.

Can I provide my lender with a faxed copy of the letter, or does it need to be the original?
This will vary depending on the lender’s individual policies and eligibility requirements, but most lenders will accept a faxed copy of the employment letter.

Where can I get a proof of employment letter template?
At the top of this guide, there is a template that you can download and use. Some employers have their own templates since employment verification is a common request from employees. Alternatively, you can attempt to make your own letter, just be sure that it includes all the necessary information.

What if it’s a phone call instead of a letter?
If your lender lets you know that they’ll be calling your employer to verify your employment, give your supervisor (or another employer representative) notice to be courteous. It’s also a good idea to ask your employer if they need any information from you before the call.

Self-Employed will I require a Letter of Employment?
If you are Self-employed general lenders do not require a letter of employment unless you take a salary.

Does the employment letter require all employment history?
No, the lender will only require an employment letter from your current employer(s).

Should I write the letter myself?
No, the employers Human Resource Department, or immediate supervisor should write the employment verification letter.

Contact Information:

Mortgage Broker Regina

Kim Seifert
Mortgage Broker  lic# 316147
M 306-533-4492 | F 306-545-7446|  
The Mortgage Firm 
lic# 315912
3889 Arcola Ave E, Regina, SK S4V 1P5